People
The People section in PilotFlows allows you to manage individuals linked to your jump log, including instructors, coaches, examiners, or tandem passengers. Each person can be associated with jumps, making it easier to track roles, responsibilities, and jump history.People Dashboard
The dashboard displays all stored people in a card-based overview, including:- Name & Crew Code (if available)
- Profile Type (e.g., Person, Instructor, Coach)
- Quick Actions:
- Jumps – View all jumps where this person was involved
- Edit – Update personal details
People dashboard showing all contacts with search and filter options
Adding a New Person
1
Open Add Person Dialog
Click + Add Person to register a new individual.
2
Enter Basic Info
Fill in basic information:
- Profile Picture – Upload a photo for easy identification (optional)
- First Name / Last Name – Required fields (last name mandatory)
- License Number – Optional, for instructors and coaches
- Organization – The dropzone, school, or organization they belong to
Add person form showing basic information fields
3
Enter Contact Details
Add contact information:
- Email Address – Contact email (optional)
- Phone Number – Contact number (optional)
- Position – Role (e.g., Instructor, Coach, Examiner, Student, Tandem Passenger)
- Crew Code – Unique crew identifier, if applicable
- Address – Optional address information
- Comments – Free-text notes about the person
4
Save Person
Click Add Person to save. The person is now available when logging jumps.
Once added, you can link this person to jumps and track your jump history with them.
Linking People to Jumps
When adding or editing a jump entry in the Jump Log, you can assign people as:- Instructor – Primary instructor for training jumps
- Coach – Coach for advanced training
- Examiner – Examiner for check jumps or evaluations
- Jump Partner – Other skydivers on the jump
- Tandem Passenger – If you’re a tandem instructor
- Other – Any other role
Linking people to a jump entry
Managing People
Viewing Person Details
Click on any person to view their full profile:- Contact Information – Email, phone, address
- Role and Position – Current role and organization
- Jump History – All jumps linked to this person
- Statistics – Jump count, total freefall time together
- Notes – Any comments or notes
Person detail view showing profile and jump history
Editing People
Update person information at any time:- Click on the person
- Click Edit
- Update any fields
- Save changes
Changes to person information don’t affect historical jump records, but will appear in future jumps.
Deleting People
Remove people from your directory:- Click on the person
- Click Delete
- Confirm deletion
Search and Filter
Find people quickly using search and filters:Search
- Search by name
- Search by crew code
- Search by organization
- Search by position/role
Filters
- By Role – Filter by instructor, coach, examiner, etc.
- By Organization – Show people from specific dropzones or schools
- By Jump Count – Find people you’ve jumped with most
People search and filter interface
Key Features
Crew Management
Maintain a digital record of all people you jump with, including instructors, coaches, and partners.
Role Tracking
Assign individuals to specific roles (instructor, coach, examiner, partner) for accurate record-keeping.
Search & Filter
Quickly find people by name, role, or organization. Filter to find specific contacts.
Jump Association
Each person’s profile shows a history of associated jumps, making it easy to track your progression with specific instructors or partners.
Contact Information
Store contact details for easy access when you need to reach instructors or coaches.
Custom Notes
Add context for training, evaluations, or personal details about each person.
Best Practices
1
Add Instructors First
Add your instructors and coaches before logging jumps. This makes data entry faster and more accurate.
2
Use Consistent Names
Use full names consistently to avoid duplicates. Include last names for better identification.
3
Add Contact Details
Include email and phone for instructors and coaches you work with regularly. This makes it easier to stay in touch.
4
Link People to Jumps
Always link people to jumps when logging. This builds a complete history and helps track progression.
5
Update Information Regularly
Keep contact information current. Update roles and organizations as people move or change positions.
Common Tasks
How do I add an instructor?
How do I add an instructor?
Click + Add Person, enter their name and select “Instructor” as the position. Add contact details if available.
Can I see all jumps with a specific person?
Can I see all jumps with a specific person?
Yes! Click on the person, then click View Jumps to see all jumps where they were involved.
What if I don't know someone's full name?
What if I don't know someone's full name?
You can add people with partial names. Add more details later when you have them. The important thing is to link them to jumps.
Can I import people from another system?
Can I import people from another system?
People are typically added manually or imported along with jump data. Check the Import page for details on importing jump data that includes people.
Troubleshooting
Can't find a person
Can't find a person
- Try searching with different terms (first name, last name, crew code)
- Check filters aren’t excluding them
- Verify spelling of the name
- They may not be added yet - add them if needed
Duplicate people
Duplicate people
- Check if the person already exists before adding
- Use search to find existing entries
- Merge duplicates by editing one and deleting the other (after checking jump associations)
Person not appearing in jump form
Person not appearing in jump form
- Ensure the person is saved in your People directory
- Try refreshing the page
- Check if filters are applied
- Verify the person wasn’t deleted