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Import Jump Log Data

The Import feature makes it easy to migrate existing jump log data into PilotFlows. Whether you’re switching from another logbook app, uploading records from a spreadsheet, or importing data from your dropzone, PilotFlows ensures a smooth transition with automated data mapping and enhancement.

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Import Options

From the Import tab in the Jump Log, you can choose from different import sources:
  • From Spreadsheet – Upload CSV or Excel files with your jump data
  • From Another Logbook – Import data from supported skydiving logbook applications
  • Custom Import with Template – Download a template, fill in your jump records, and upload them to PilotFlows
  • Manual Entry – Enter jumps one by one or in bulk using the import form
Import page showing different import source options

Import options available in the Jump Log import page

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Currently Supported Imports

At present, PilotFlows supports several import methods:

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CSV/Excel Import

Import jumps from spreadsheet files:
  1. Prepare Your File – Ensure your spreadsheet has columns for:
    • Date
    • Location/Dropzone
    • Discipline
    • Altitude
    • Freefall time
    • Gear details
    • Notes
  2. Download Template (Optional) – Use our CSV template to ensure proper formatting
  3. Upload File – Select your CSV or Excel file
  4. Map Columns – Match your spreadsheet columns to PilotFlows fields
  5. Review and Confirm – Review imported jumps before confirming
CSV import showing column mapping interface

CSV import interface showing column mapping

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Manual Entry

Enter jumps manually through the import form:
  1. Click Manual Entry
  2. Fill in jump details using the form
  3. Add multiple jumps in one session
  4. Save all entries at once
Manual entry is great for adding a few jumps or when you don’t have a file to import. Use the form to enter jumps one by one or fill in multiple jumps before saving.

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Import Process

1

Select Import Method

Choose your import source from the available options. Each method has specific requirements and steps.
2

Prepare Your Data

Ensure your data is properly formatted:
  • Dates in a consistent format (YYYY-MM-DD recommended)
  • Altitude values in feet or meters (specify unit)
  • Freefall time in seconds
  • Consistent discipline names
Download our CSV template to see the recommended format and required fields.
3

Upload or Enter Data

Upload your file or enter data manually. The system will validate the format and show any errors.
4

Map Fields

Match your data columns to PilotFlows fields. The system suggests mappings automatically, but you can adjust them.
5

Review Import

Review the imported jumps before confirming:
  • Check for duplicates
  • Verify data accuracy
  • Fix any errors or missing data
Once confirmed, imported jumps are added to your logbook. You can delete them later if needed, but it’s easier to fix issues before importing.
6

Confirm Import

Click Import to add the jumps to your logbook. You’ll see a confirmation with the number of jumps imported.

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Data Mapping

When importing, you’ll need to map your data columns to PilotFlows fields:

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Required Fields

  • Date – Jump date (required)
  • Location – Dropzone or location (recommended)

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Optional Fields

  • Discipline – Type of jump
  • Altitude – Exit altitude
  • Deployment Altitude – Deployment altitude
  • Freefall Time – Duration of freefall
  • Canopy – Canopy type and size
  • Container – Container manufacturer and model
  • Instructor/Coach – Name of instructor or coach
  • Notes – Additional notes or remarks
Not all fields need to be mapped. You can import basic information and add details later by editing individual jumps.

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Import Validation

The system validates imported data and highlights potential issues:
  • Duplicate Detection – Identifies jumps that may already exist
  • Date Validation – Checks for valid dates
  • Format Validation – Verifies data formats match expected types
  • Missing Required Fields – Highlights missing required information
Import validation interface showing errors

Import validation showing errors and warnings

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Handling Import Errors

If errors occur during import:
Review error messages and fix issues in your source file, then re-upload. Common issues include:
  • Invalid date formats
  • Missing required fields
  • Incorrect data types
You can choose to skip rows with errors and import the rest. Review skipped rows and add them manually later.
Import what you can, then add missing details by editing individual jumps after import.

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Best Practices

1

Backup Your Data First

Always keep a backup of your original data before importing. This ensures you can recover if something goes wrong.
2

Start Small

Test the import process with a small sample of jumps first. Once you’re comfortable, import the rest.
3

Use the Template

Download and use the CSV template to ensure proper formatting. This reduces errors and makes mapping easier.
4

Review Before Confirming

Always review imported jumps carefully before confirming. It’s easier to fix issues before importing than after.
5

Add Details After Import

Import basic information first, then add detailed notes, gear information, and attachments by editing individual jumps.

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Troubleshooting

  • Check file format (CSV or Excel)
  • Verify date formats match expected format
  • Ensure required fields are present
  • Check for special characters or encoding issues
  • Try downloading the template and using that format
  • Review field mappings carefully
  • Check if column names match expected values
  • Verify data types (dates, numbers, text)
  • Try manual mapping instead of automatic
  • Review duplicate detection results
  • Decide whether to skip duplicates or import anyway
  • Check if jumps already exist in your logbook
  • Consider importing only new jumps
  • Import what you can, then add missing details later
  • Use the edit function to add details to individual jumps
  • Consider a second import with additional data

Logbook

Learn how to use your jump logbook after importing

Export

Export your jump log data

People

Add instructors and jump partners to your logbook