Training Programs
Training Programs (also called Syllabus) are the foundation of your flight training operations. Create comprehensive training programs with modules, curriculum, and structured learning paths for different license types.
Overview
Training Programs define the structure and content of your flight training offerings. Each program contains theory modules, practical training modules, curriculum details, and settings that guide student training from enrollment to certification.Key Features
Program Creation
Create training programs for different license types (PPL, CPL, IR, etc.) with custom structure and requirements.
Theory Modules
Define classroom-based theory components including ground school topics, exams, and briefings.
Training Modules
Create practical flight training modules with lessons, tasks, and skill requirements.
Curriculum Management
Detailed curriculum section with lesson plans, learning objectives, legal documents, and annexes.
Student Enrollment
Enroll students in programs and track their progress through modules and requirements.
Progress Tracking
Monitor student progress through each module and track completion of requirements.
Program Structure
Each training program consists of four main tabs plus a separate Curriculum section:Theory Tab (Default)
Classroom-based theory components:- Ground school courses
- Written exam preparation
- Briefings and seminars
- Theory requirements
Modules Tab
Practical flight training components:- Flight training modules
- Lessons and tasks
- Skill requirements
- Practical assessments
Students Tab
Student enrollment and management:- Enrolled students list
- Enrollment status
- Progress overview
- Student management
Settings Tab
Program configuration:- Program name and description
- License type
- Requirements
- Metadata
Curriculum Section
Comprehensive curriculum details:- Detailed lesson plans
- Learning objectives
- Legal documents
- Annexes and references
Training program structure
Creating Training Programs
1
Access Training Programs
Navigate to Flight School → Training from your dashboard sidebar.
2
Create New Program
Click New Training Program or Create Program.
3
Enter Basic Information
Provide program details:
- Program Name - e.g., “Private Pilot License (PPL)”
- Description - Brief description of the program
- License Type - PPL, CPL, IR, etc.
- Duration - Expected program duration (optional)
- Prerequisites - Required prerequisites (optional)
Create training program form
4
Configure Settings
Set program configuration:
- Minimum hours required
- Maximum students per program
- Certification requirements
- Other program-specific settings
5
Save Program
Save the program. You can now add modules and curriculum.
Theory Modules
Adding Theory Modules
1
Open Theory Tab
In your training program, click the Theory tab (default tab).
2
Add Theory Module
Click Add Theory Module or New Module.
3
Define Module
Enter module details:
- Module Name - e.g., “Aerodynamics”
- Description - Module content overview
- Duration - Expected hours or sessions
- Order - Sequence in program
- Requirements - What must be completed
4
Add Topics
Within each module, add specific topics:
- Topic name
- Learning objectives
- Content outline
- Assessment requirements
5
Set Requirements
Define completion requirements:
- Attendance requirements
- Exam requirements
- Minimum scores
- Other prerequisites
Theory Module Types
Common theory module types:- Ground School - Classroom instruction
- Written Exam Prep - Exam preparation courses
- Briefings - Pre-flight and post-flight briefings
- Seminars - Specialized topics
- Online Courses - E-learning components
Training Modules
Adding Training Modules
1
Open Modules Tab
Click the Modules tab in your training program.
2
Create Training Module
Click Add Training Module or New Module.
3
Define Module Structure
Enter module information:
- Module Name - e.g., “Basic Flight Maneuvers”
- Description - Module overview
- Aircraft Type - Required aircraft (if specific)
- Prerequisites - Required completed modules
- Order - Sequence in training
4
Add Lessons
Within each module, create lessons:
- Lesson name and number
- Lesson objectives
- Duration
- Required skills
- Completion criteria
5
Define Tasks
For each lesson, specify tasks:
- Task name
- Task description
- Performance standards
- Assessment criteria
- Required repetitions
Training Module Structure
Modules typically follow this structure:- Phase 1: Basic Training - Initial flight training
- Phase 2: Solo Preparation - Pre-solo training
- Phase 3: Solo Flight - Solo flight requirements
- Phase 4: Cross-Country - Navigation training
- Phase 5: Advanced - Advanced maneuvers
- Phase 6: Checkride Prep - Practical test preparation
Training module structure
Curriculum Section
Accessing Curriculum
1
Open Curriculum
In your training program, navigate to the Curriculum section (separate from main tabs).
2
View Curriculum Structure
See organized curriculum with:
- Lesson plans
- Learning objectives
- Legal documents
- Annexes
Managing Curriculum
Lesson Plans
Lesson Plans
Create detailed lesson plans:
- Lesson objectives
- Content outline
- Teaching methods
- Materials needed
- Assessment methods
- Time allocation
Learning Objectives
Learning Objectives
Define clear learning objectives:
- What students will learn
- Performance standards
- Assessment criteria
- Prerequisites
Legal Documents
Legal Documents
Attach required legal documents:
- Regulatory requirements
- Compliance documents
- Certification standards
- Legal references
Annexes
Annexes
Add supplementary materials:
- Reference documents
- Additional resources
- Forms and checklists
- Supporting materials
Student Enrollment
Enrolling Students
1
Open Students Tab
Click the Students tab in your training program.
2
Enroll Student
Click Enroll Student or Add Student.
3
Select Student
Choose from organization members:
- Search by name
- Filter by status
- Select student
4
Set Enrollment Details
Configure enrollment:
- Start date
- Expected completion date
- Primary instructor (optional)
- Notes
5
Complete Enrollment
Save enrollment. Student is now enrolled and can begin training.
Managing Enrollments
View Enrolled Students
View Enrolled Students
See all students in the program:
- Student name and contact
- Enrollment date
- Progress percentage
- Current module
- Status
Track Progress
Track Progress
Monitor each student’s progress:
- Completed modules
- Current module
- Requirements met
- Hours logged
- Performance metrics
Update Enrollment
Update Enrollment
Modify enrollment details:
- Change status
- Update dates
- Assign instructor
- Add notes
Program Settings
Configuration Options
1
Access Settings
Click the Settings tab in your training program.
2
Configure Program
Set program-wide settings:
- Program name and description
- License type and category
- Minimum hours required
- Maximum enrollment
- Certification requirements
- Other metadata
3
Set Requirements
Define program requirements:
- Minimum flight hours
- Minimum ground hours
- Required solo flights
- Cross-country requirements
- Exam requirements
- Checkride requirements
4
Save Settings
Save all configuration changes.
Training Records
Creating Training Records
1
Access Training Records
Training records can be created from:
- Student profile
- Module view
- Calendar (after lesson)
- Training module details
2
Record Training Session
After a training session:
- Select student
- Choose module and lesson
- Enter session details:
- Date and time
- Duration
- Instructor
- Aircraft (if applicable)
- Tasks completed
- Performance notes
- Save record
3
Update Progress
System automatically updates:
- Student progress
- Module completion
- Hours logged
- Requirements status
Best Practices
1
Plan Program Structure First
Design your program structure before creating modules. Think about the logical flow of training.
2
Use Clear Module Names
Name modules and lessons clearly. Students and instructors should understand what each covers.
3
Define Requirements Clearly
Be specific about completion requirements. Ambiguity leads to confusion and inconsistent training.
4
Keep Curriculum Updated
Regularly review and update curriculum to reflect regulatory changes and best practices.
5
Document Everything
Maintain detailed curriculum documentation. This helps with compliance and consistency.
Troubleshooting
Can't create training program
Can't create training program
- Verify you have permission to create programs
- Check if Flight School module is enabled
- Ensure you’re in the correct organization
- Try refreshing the page
- Contact admin if permissions seem incorrect
Modules not saving
Modules not saving
- Check all required fields are filled
- Verify module name is unique
- Ensure program is saved first
- Try saving individual modules separately
- Review error messages
Students can't see program
Students can't see program
- Verify students are enrolled in the program
- Check student has appropriate permissions
- Ensure program is active
- Verify student is viewing correct organization
Related Documentation
- Flight School Overview - Learn about Flight School module
- Students - Student management and enrollment
- Calendar - Schedule theory courses
- My Training - Instructor training view