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Flight School Overview

The Flight School module provides a complete training management system for flight training organizations. It enables you to manage training programs, track student progress, schedule theory courses, and coordinate instructor availability.

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Key Features

The Flight School module includes five main areas:

Training Programs

Create and manage comprehensive training programs with modules, curriculum, and training records. Track student progress through structured flight training.

Students

Manage student enrollment, track progress across training programs, and monitor individual student achievements.

Theory

Schedule theory courses, manage attendance, and coordinate classroom training sessions with multiple calendar views.

My Training

Instructors can view their assigned training sessions and manage their availability calendar.
Access the Flight School module from your organization dashboard:
1

Navigate to Flight School

From your organization dashboard, click on Flight School in the main navigation menu.
[Screenshot: Organization dashboard showing Flight School menu item]

Flight School navigation in organization dashboard

2

Select a Section

Choose from the following sections:
  • Training - Manage training programs and modules
  • Students - View and manage students
  • Calendar - Schedule and manage theory courses
  • My Training - Instructor-specific training view

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Prerequisites

Before using the Flight School module, ensure:
  • Your organization has the Flight School add-on enabled
  • You have appropriate permissions (admin, instructor, or coordinator roles)
  • Training programs are set up (if managing students or records)
  • Students are added to your organization (if enrolling students)
Flight School is an add-on module that must be activated in your organization settings. Contact your organization administrator if you don’t see Flight School in your navigation menu. The module may appear as “Flight School” or be integrated into other organization features when activated.
Flight School add-on features may vary based on your subscription plan and activation status. Some features described in this documentation may require additional configuration or may not be available in all implementations.

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Training Programs

Training Programs (also called Syllabus) are the foundation of your flight training operations. Each program contains:
  • Theory Modules - Classroom-based theory components (default tab)
  • Training Modules - Practical flight training components with lessons and tasks
  • Students - Student enrollment and management
  • Settings - Program configuration and metadata
  • Curriculum - Detailed lesson plans, learning objectives, legal documents, and annexes (separate section)
Each training program has four main tabs (Theory, Modules, Students, Settings) plus a separate Curriculum section for comprehensive program structure management.
[Screenshot: Training programs list showing multiple programs with modules and student counts]

Training Programs overview

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Student Management

The Students section provides a centralized view of all students enrolled in your training programs. You can:
  • View student lists and details
  • Enroll students in training programs
  • Track individual student progress
  • Monitor completion status
[Screenshot: Students list with enrollment status and progress indicators]

Students management interface

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Calendar and Scheduling

The Calendar feature enables you to:
  • Schedule theory courses (Ground School, Exams, Briefings, etc.)
  • Manage course enrollment
  • Track attendance
  • View courses in multiple calendar formats (Month, Week, Day, List)
[Screenshot: Calendar showing theory courses scheduled across multiple days]

Calendar view with scheduled courses

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Instructor Features

Instructors have access to:
  • My Training - View all assigned training sessions
  • Availability Management - Set unavailable dates and times
  • Recurring Patterns - Configure recurring availability patterns
[Screenshot: My Training page showing assigned sessions and availability calendar]

Instructor training dashboard

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Getting Started

1

Set Up Your First Training Program

Navigate to Training and create a new training program. Define the program structure, add modules, and configure curriculum requirements.
Start with a simple program structure and add complexity as needed. You can always edit programs later.
2

Add Students

Go to Students and enroll students in your training programs. Students must be members of your organization first.
3

Schedule Theory Courses

Use the Calendar to schedule theory courses. Assign instructors, set locations, and enroll students.
4

Create Training Records

As training sessions occur, create training records to track student progress through modules and tasks.

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Support

Training records and student progress data are critical for compliance. Always verify data accuracy before finalizing records.
For questions or issues with the Flight School module, contact your organization administrator or refer to the specific feature documentation pages.