> ## Documentation Index
> Fetch the complete documentation index at: https://docs.pilotflows.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Analytics

> Visualize and analyze your organization's data with charts, graphs, and insights

# Analytics

The Analytics module provides powerful data visualization and insights for your organization. Track key metrics, identify trends, and make data-driven decisions with comprehensive charts and reports.

<Frame>
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/pilotflows/images/placeholder-analytics-dashboard.png" alt="Analytics dashboard showing various charts and metrics" />
</Frame>

## Overview

Analytics helps you understand your organization's performance across all areas - finances, members, aircraft usage, training, and more. Visualize data with interactive charts and graphs, and drill down into details for deeper insights.

## Key Features

<CardGroup cols={2}>
  <Card title="Financial Analytics" icon="dollar-sign">
    Track revenue, expenses, profit trends, and financial performance over time. Compare periods and identify growth patterns.
  </Card>

  <Card title="Member Analytics" icon="users">
    Analyze member activity, engagement, growth, and retention. See member trends and participation metrics.
  </Card>

  <Card title="Aircraft Analytics" icon="plane">
    Monitor aircraft usage, flight hours, maintenance costs, and availability. Track fleet performance and utilization.
  </Card>

  <Card title="Training Analytics" icon="graduation-cap">
    Analyze training progress, completion rates, instructor performance, and student outcomes.
  </Card>

  <Card title="Custom Dashboards" icon="layout-dashboard">
    Create custom dashboards with the metrics most important to you. Save and share dashboards with team members.
  </Card>

  <Card title="Export and Share" icon="download">
    Export charts and reports as images or PDFs. Share insights with stakeholders and team members.
  </Card>
</CardGroup>

## Getting Started

<Steps>
  <Step title="Access Analytics">
    Navigate to **Organization** → **Analytics** from your dashboard sidebar.
  </Step>

  <Step title="Choose Analytics Section">
    Analytics is organized into sections:

    * **Overview** - General analytics dashboard
    * **Aircraft** - Aircraft-specific analytics
    * **Flights** - Flight analytics
    * **Maintenance** - Maintenance analytics
    * **Revenue** - Revenue and financial analytics
    * **Users** - User and member analytics

    <Frame caption="Analytics navigation">
      <img src="https://mintlify.s3.us-west-1.amazonaws.com/pilotflows/images/placeholder-analytics-navigation.png" alt="Analytics sections navigation" />
    </Frame>
  </Step>

  <Step title="Explore Overview">
    Start with the Overview section for a general dashboard:

    * Key metrics summary
    * Recent trends
    * Quick insights
    * Navigation to detailed sections

    <Frame caption="Analytics overview dashboard">
      <img src="https://mintlify.s3.us-west-1.amazonaws.com/pilotflows/images/placeholder-analytics-overview.png" alt="Default analytics dashboard view" />
    </Frame>
  </Step>

  <Step title="Select Time Period">
    Use the date picker to select the time period you want to analyze:

    * Last 7 days
    * Last 30 days
    * Last 90 days
    * Last year
    * Custom range

    <Tip>
      Compare different periods to identify trends and changes over time.
    </Tip>
  </Step>
</Steps>

## Analytics Sections

### Overview Analytics

General analytics dashboard showing:

* Key performance indicators
* Recent activity trends
* Quick insights
* Links to detailed sections

### Aircraft Analytics

Aircraft-specific analytics:

* Aircraft usage statistics
* Fleet utilization
* Aircraft performance metrics
* Usage trends

### Flight Analytics

Flight operation analytics:

* Flight hours trends
* Flight frequency
* Route analysis
* Flight patterns

### Maintenance Analytics

Maintenance operation analytics:

* Maintenance costs
* Maintenance frequency
* Downtime analysis
* Maintenance trends

### Revenue Analytics

Financial and revenue analytics:

* Revenue trends
* Revenue by source
* Financial performance
* Revenue forecasting

### User Analytics

User and member analytics:

* Member activity
* User engagement
* Growth metrics
* Activity patterns

## Financial Analytics

### Revenue Analysis

Track your organization's income:

* **Revenue Trends** - See revenue over time with line charts
* **Revenue by Source** - Breakdown by product, service, or category
* **Revenue Forecast** - Projected revenue based on trends
* **Comparison** - Compare periods (month-over-month, year-over-year)

<Frame caption="Revenue analytics">
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/pilotflows/images/placeholder-revenue-analytics.png" alt="Charts showing revenue trends and breakdowns" />
</Frame>

### Expense Analysis

Understand where money is being spent:

* **Expense Trends** - Track expenses over time
* **Expense by Category** - See spending breakdown by category
* **Top Expenses** - Identify largest expense items
* **Expense vs Budget** - Compare actual vs budgeted expenses

### Profitability

Analyze profitability:

* **Net Income** - Revenue minus expenses
* **Profit Margins** - Percentage margins by category
* **Break-Even Analysis** - When you become profitable
* **ROI** - Return on investment for different areas

## Member Analytics

### Member Growth

Track member acquisition and growth:

* **New Members Over Time** - Growth trends
* **Member Retention** - How many members stay active
* **Churn Rate** - Members leaving the organization
* **Growth Rate** - Percentage growth over periods

<Frame caption="Member analytics">
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/pilotflows/images/placeholder-member-analytics.png" alt="Charts showing member growth and activity" />
</Frame>

### Member Activity

Analyze member engagement:

* **Activity Levels** - How active members are
* **Participation Rates** - Event and training participation
* **Login Frequency** - How often members access the system
* **Feature Usage** - Which features members use most

### Member Segmentation

Group and analyze members:

* **By Role** - Activity by role (pilots, students, instructors)
* **By Membership Type** - Different membership tiers
* **By Activity Level** - Active vs inactive members
* **By Demographics** - Age, location, etc. (if available)

## Aircraft Analytics

### Usage Analytics

Monitor aircraft utilization:

* **Flight Hours** - Total and per-aircraft flight hours
* **Usage Trends** - How usage changes over time
* **Peak Usage Times** - When aircraft are used most
* **Utilization Rate** - Percentage of available time used

<Frame caption="Aircraft usage analytics">
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/pilotflows/images/placeholder-aircraft-analytics.png" alt="Charts showing aircraft usage and performance" />
</Frame>

### Cost Analysis

Track aircraft-related costs:

* **Operating Costs** - Fuel, maintenance, insurance
* **Cost per Flight Hour** - Average cost per hour
* **Maintenance Costs** - Spending on maintenance
* **Cost Trends** - How costs change over time

### Performance Metrics

Analyze aircraft performance:

* **Availability** - Percentage of time aircraft are available
* **Downtime** - Time spent in maintenance
* **Reliability** - Aircraft reliability metrics
* **Efficiency** - Fuel efficiency and performance

## Training Analytics

### Training Progress

Track training activities:

* **Lessons Completed** - Number of lessons over time
* **Completion Rates** - Percentage of students completing programs
* **Average Training Time** - Time to complete training
* **Training Trends** - Growth in training activities

### Instructor Performance

Analyze instructor effectiveness:

* **Students per Instructor** - Workload distribution
* **Completion Rates** - Student success rates by instructor
* **Instructor Ratings** - Student feedback (if available)
* **Training Hours** - Hours taught by each instructor

### Student Outcomes

Track student success:

* **Certification Rates** - Students earning certifications
* **Pass Rates** - Exam and checkride pass rates
* **Time to Certification** - Average time to complete
* **Student Satisfaction** - Feedback and ratings

## Custom Dashboards

### Creating Dashboards

<Steps>
  <Step title="Create New Dashboard">
    Click **New Dashboard** to start building a custom dashboard.
  </Step>

  <Step title="Add Widgets">
    Add different types of widgets:

    * Charts (line, bar, pie, etc.)
    * Metrics (key numbers)
    * Tables (data tables)
    * Text (notes and descriptions)

    <Frame caption="Dashboard builder">
      <img src="https://mintlify.s3.us-west-1.amazonaws.com/pilotflows/images/placeholder-dashboard-builder.png" alt="Dashboard creation interface" />
    </Frame>
  </Step>

  <Step title="Configure Widgets">
    For each widget:

    1. Select data source
    2. Choose visualization type
    3. Set filters and parameters
    4. Customize appearance
    5. Set refresh interval
  </Step>

  <Step title="Arrange Layout">
    Drag widgets to arrange your dashboard layout. Resize widgets as needed.
  </Step>

  <Step title="Save Dashboard">
    Give your dashboard a name and save it. You can create multiple dashboards for different purposes.
  </Step>
</Steps>

### Dashboard Sharing

Share dashboards with team members:

* **View Only** - Others can view but not edit
* **Edit Access** - Others can modify the dashboard
* **Public Link** - Share via link (if enabled)
* **Scheduled Reports** - Email dashboard regularly

## Chart Types

### Line Charts

Best for trends over time:

* Revenue trends
* Member growth
* Flight hours over time
* Any time-series data

### Bar Charts

Compare categories:

* Revenue by product
* Expenses by category
* Member activity by role
* Aircraft usage comparison

### Pie Charts

Show proportions:

* Revenue by source
* Expense breakdown
* Member distribution
* Category percentages

### Area Charts

Show cumulative values:

* Total revenue over time
* Cumulative expenses
* Running totals
* Stacked comparisons

## Exporting and Sharing

### Export Options

<Steps>
  <Step title="Export Chart">
    Click the export icon on any chart to:

    * Download as PNG image
    * Download as PDF
    * Copy to clipboard
    * Share via link
  </Step>

  <Step title="Export Dashboard">
    Export entire dashboards:

    1. Open dashboard menu
    2. Select **Export**
    3. Choose format (PDF, PNG, CSV)
    4. Download or email
  </Step>

  <Step title="Schedule Reports">
    Set up automated reports:

    1. Configure report content
    2. Set schedule (daily, weekly, monthly)
    3. Add recipients
    4. Save schedule

    Reports are automatically generated and emailed.
  </Step>
</Steps>

## Best Practices

<Steps>
  <Step title="Define Key Metrics">
    Identify the metrics most important to your organization. Focus on these in your dashboards.
  </Step>

  <Step title="Regular Review">
    Review analytics regularly (weekly or monthly) to stay informed about trends and changes.
  </Step>

  <Step title="Compare Periods">
    Always compare current period to previous periods to identify trends and changes.
  </Step>

  <Step title="Share Insights">
    Share important insights with team members and stakeholders. Use exports and scheduled reports.
  </Step>

  <Step title="Act on Data">
    Use analytics to make decisions. If you see a problem, investigate and take action.
  </Step>
</Steps>

## Troubleshooting

<AccordionGroup>
  <Accordion title="Charts not showing data">
    * Check date range - data might be outside selected period
    * Verify filters aren't excluding all data
    * Ensure you have permission to view the data
    * Check if data exists for the selected metrics
  </Accordion>

  <Accordion title="Numbers seem incorrect">
    * Verify date range is correct
    * Check filters aren't excluding relevant data
    * Ensure data was entered correctly in source modules
    * Compare with source reports for verification
  </Accordion>

  <Accordion title="Can't create custom dashboard">
    * Verify you have dashboard creation permissions
    * Check if custom dashboards are enabled
    * Ensure you have access to the data sources
    * Contact admin if permissions seem incorrect
  </Accordion>
</AccordionGroup>

## Related Documentation

* [Organization Overview](/organization/overview) - Learn about organization features
* [Accounting](/organization/accounting) - Financial data source and accounting reports
* [Aircrafts](/organization/aircrafts) - Aircraft data source
* [Members](/organization/members) - Member data source